November Board Of Directors Meeting Notes

WHITEPLAINS PLANTATION ASSOCIATION

BOARD OF DIRECTORS’ MEETING

November 27, 2006

Ken Plesser called the meeting to order at 7:05PM. Board members present were Ken Plesser, Micah Froese, and Terry Yon. Both Lloyd Kreuger and Joanne Keisler were absent. Present in the audience were: Nancy VanWormer, Larry Ross, Peg Peterson, Michael Branning, Gwen & Rich Mochak.

A motion was made, and seconded to accept the minutes for the September 28, 2006 meeting, after the date of that meeting was corrected.

TREASURER’S REPORT

See attached copy. Correction was noted that the title on the report should be “FUND A” instead of Whiteplains Homeowners’ Association, and “FUND B” instead of Whiteplains Pilots’Association.

PRESIDENT’S REPORT

Insurance: Ken’s research has identified an insurance agency which has provided specimen policies for both liability insurance for Whiteplains common areas at approximately $4300/year, and for Directors and Officers insurance for approximately $1000/year. Additional questions have been asked to the agency representative regarding the specimen policy. Copies of specimen policy were distributed to BOD members present, and an additional copy will be forwarded to Lloyd for consideration. Given that more research is necessary, additional time to do so is needed.

Tower, airport identifying beacon, flag: James Keisler’s business made a new platform top for the tower to support the new airport identifying beacon, both of which were installed. Also installed on the tower were new flag hardware and flag quality rope, and weather resistant landscaping lightening to light the flags between the hours of dusk and midnight. Despite the beacon being bench tested on the ground prior to installation on the tower, as well as after installation on the tower, once the tower was raised, the beacon failed after about a day. The beacon manufacturer was contacted, accepted responsibility for replacing the failed part, and rapidly mailed a replacement part. The new part for the beacon has arrived and it should be mounted and operational within the next week or so. The Pilots’ Association raised $133.25 in a spirited and worthwhile auction of aviation items as their last meeting on November 20, 2006. Additional funds continue to need to be raised to fund the tower project.

AVIATION OPERATIONS

Don Cook was not present, but Nancy VanWormer verbally gave the report Don wrote for the meeting. Thirteen Young Eagles were flown by Whiteplains pilots in November. Don expressed concern that low passes continue to be a problem at Whiteplains and reinforced that low passes are not legal. Larry Ross, CFII, reinforced this sentiment by citing the FAA Regulations Chapter 51 Part 91 which cites that it is illegal to fly below 200 feet unless the pilot is taking off or landing.

RESIDENTIAL OPERATIONS

Bill Como was not present, but sent a report with Nancy VanWormer. A Spring Mulching Party for Phase I and Phase II entrances is planned. The operational part for the Phase I gate is still not available. There may be one more mowing before the end of the 2006. The problems with the Phase II entrance sprinkler system and well are still being investigated.

PILOTS’ ASSOCIATION

Ray Hill was not present, but sent a report with Nancy VanWormer. Nominations were made at the November 20 meeting for 2007 officers as follows:

President – Erik Demaray, Vice President – Jack Fastnaught, Safety Officer– Todd Falstad.

COMMUNICATIONS

Nancy VanWormer reported that the Welcome Committee has welcomed the Lineberry family who have moved mid-November into the previous Rawl home. The Bailey rental property has been recently vacated again, and Mr. Bailey has prospective renters who are interested in moving in mid-December, but there is apparently not a firm contract yet. Mr. Bailey was referred to the ARB Guidelines and to the ARB Chairman for review of plans authorization when these potential renters asked questions about the landlord installing a fence. The Caring & Sharing Committee continues to provide cards and flowers to residents for illness and losses. The Whiteplains Blog has been a great success. The Blog has been visited on an average of 18 times per day, for a total of over 2,314 visits since the start. Please continue to let Don Cook know if you have information to share via the Blog. Nancy reports the 2006 Whiteplains calendars are ready for distribution. This project is Nancy’s annual labor of love for the community,

and the charge for the calendar supports this project.

ELECTIONS COMMITTEE

Larry Ross reported that two members, Michael Branning and Todd Falstad, have contacted the Election Committee and indicated their desire to run for the Board of Directors for 2007. Both Michael and Todd have provided a statement of their experience and goals, which will be included in the ballot. The deadline for contacting the Elections Committee and expressing a desire to run in the 2007 election is November 30, 2006. The Elections Committee will compile the ballot which is to be received by members by December 15. Also to be included in this same mailing will be the regime fees invoice for each property owner and the announcement of the Annual Homeowners’ Meeting January 16, 2007. Larry Ross also described that the ballots will be returned to the Whiteplains Association mailbox, and the committee will count the ballots. The procedures for vote tabulation are those approved by the Board at its September 28 meeting.

ARCHITECTURAL REVIEW BOARD

No report.

AMBASSADOR

No report.

MOWING COMMITTEE

No report.

OLD BUSINESS

Insurance- The 2006 Board decided that more research is needed still regarding insurance before scheduling a vote. The current BOD decided that research should continue and no decisions should be made until this research is completed and the 2007 BOD reviews the issues further.

NEW BUSINESS

Regime Fees – Terry Yon moved that regime fees for 2007 be increased by the maximum amount permitted by the Whiteplains Homeowners’ Association Covenants, which is 10% per year. Micah Froese seconded the motion. The motion was approved 3-0.

Larry Ross raised concern about the Truck Entrance needing mulch and pruning attention. He was referred to discuss these concerns with Bill Como.

Nancy VanWormer asked if there were any known plans for a community Holiday Party. No one was aware of any plans by anyone to date.

Discussion ensued about where to hold the Annual Meeting, with decision made by the Board to try to encourage more owners’ participation by having the dinner catered, and held on-site, this year, in Ken & Peg’s hangar. Suggestion was made by Larry Ross to explore the option of Shealy’s BBQ to cater, with estimated cost to each attendee of about $10 per dinner. Ken will explore with Shealy’s BBQ and will provide an announcement of the Annual Meeting specifics and agenda to the Elections Committee for inclusion in the mailing.

Nancy VanWormer and Peg Peterson answered the request, by Larry Ross and Terry Yon, for assistance with envelope stuffing for the multi-mailings of ballots, regime fee invoices and Annual Meeting announcement. Mailings are to be received by owners by December 15, 2006. Voting is to be completed by the time of the Annual Meeting, January 16, 2007 at 7 PM.

Micah Froese moved to adjourn , and Terry Yon seconded. Adjourned at 8:05 PM.

Respectfully submitted,

Peg Peterson